• Mavenlink: Mavenlink is designed to simplify workflow and increase productivity by providing a central, collaborative workspace where you can track and complete projects. Its features include real-time messaging, file sharing and email integration. The key benefit is that you can manage your projects and tasks from any Android device or iPhone via mobile applications.
  
• Demandforce: One of Intuit’s most recent acquisitions can be used with QuickBooks to automate marketing processes that help you better communicate with clients and build a growing online reputation for your business. This software syncs easily with QuickBooks and has automated features that send emails to your customers, get their reviews and publish them on the most important websites, and collect valuable feedback through surveys. Demandforce is a powerful marketing asset that evaluates customer satisfaction, referrals and revenue generated from email campaigns.
  
• Bode Tree: This software package which addresses issues such as business strategy, finance and reporting. It offers an intuitive and straightforward way of tracking and understanding your financial progress, of generating professional overviews for meetings with investors, and of evaluating where the competition outperforms your company
  
• Zoho CRM: Zoho CRM has been developed to fully integrate with QuickBooks so that you can import any data from one into the other and vice versa. This application is the perfect streamlining solution for your online store. Zoho CRM for QuickBooks helps you maintain a complete and up-to-date overview on customer information across all departments including Marketing, Accounting and Sales. Some of its key features focus on synchronizing customer and suppliers’ data, transferring inventory data, resolving data entry conflicts, and viewing audit trails, saving time and increasing efficiency.
  
• Concur: Concur successfully addresses expense management by streamlining the submission, review, and approval of all business expenses. You can track, manage, and process expenses quickly and error-free because there is no need to enter data manually. When the time comes, Concur sends approved expenses to QuickBooks as a bill or credit card charge specifying business purpose, customer, class and other necessary details. Another feature is that you can automatically import credit card charges, simplifying the expense reporting process, and its expense filer feature also handles receipts. Your electronically captured receipts – completely IRS compliant – are added to your expense report automatically.
  
]]> http://www.pnatc.com/how-technology-can-streamline-your-business-top-5-quickbooks-integrated-applications/feed 0 http://www.pnatc.com/quickbooks-summary-and-detail http://www.pnatc.com/quickbooks-summary-and-detail#comments Mon, 20 May 2013 21:02:32 +0000 Travis Trudeau http://www.pnatc.com/?p=3795 Continue reading →]]>
When you enter a transaction, for example a Bill, you enter information into two areas. The top area you select the vendor, bill date, reference number and total bill amount. In the bottom area, you select the expense account(s), line amounts, customers and classes. The top part of the bill is called the Summary, as all the information summarizes the bill. The vendor, date and reference number is always the same regardless of how many expense lines you have, and the bill total is the sum of all the expense lines.

This means that the bottom of the bill with the expense lines are called the Detail. These detail lines make up the Summary total. If you have ever looked at a report and it shows a line for the bill total, then a line for each of the expense lines, you were looking at both detail and summary information. This can be useful, but it can also make it harder to find what you are looking for. If you were searching for a bill that totaled $20 and used the Find feature in QuickBooks, it would find any amount, both summary and detail that was $20. If you knew that you were looking for just an expense line, you could add the filter “Detail Level” set to All Except Summary and only find bills that had an expense line for $20, and not just bills that totaled $20.]]> http://www.pnatc.com/quickbooks-summary-and-detail/feed 0 http://www.pnatc.com/quickbooks-importing-transaction-pro-importer http://www.pnatc.com/quickbooks-importing-transaction-pro-importer#comments Wed, 15 May 2013 18:06:52 +0000 Travis Trudeau http://www.pnatc.com/?p=3790 Continue reading →]]> http://blog.baystateconsulting.com/]]> http://www.pnatc.com/quickbooks-importing-transaction-pro-importer/feed 0 http://www.pnatc.com/converting-quickbooks-desktop-to-online http://www.pnatc.com/converting-quickbooks-desktop-to-online#comments Wed, 15 May 2013 12:26:36 +0000 Alex Flores http://www.pnatc.com/?p=3815 Continue reading →]]>
• Lists Only - Converts all your data from lists (such as your Customer List, Vendor List, and Chart of Accounts), but it omits account balances and transactions. To see which lists are converted, click the links in the Lists column in the table below. After the convert is complete, you’ll need to enter the omitted account balances. That way, you’ll have an accurate starting point for your company data in QuickBooks Online.
• All Data - Converts all transactions and as much data as possible.  However, read the remainder of this documentfor important differences in features and data between the two products.

If your QuickBooks desktop edition file is larger than 200 MB, you can convert Lists Only.

How QuickBooks desktop edition features and data are translated into QuickBooks Online:

Legend	Customers	Vendors
All significant data is converted.Comparable feature exists. Most significant data is converted.Comparable feature exists. Data may not be converted.Comparable feature exists. Data is not converted.Comparable feature currently does not exist.	Credit memos/refunds Invoices Sales receipts Receive payments Statements and charges Estimates Finance charges	Bills and bill payments 1099s Inventory Pay sales tax Purchase orders Receive items
Employees	Banking	Lists
Time tracking Payroll	Credit card charges Journal entries Reconcile Transfer funds Write checks Make deposits Registers	Accounts Classes Payment methods Customers & Jobs Items Employees Other names Vendors Invoice templates Memorized transactions Payroll items Item price levels
Company & Tools	Reports	Billing
Accountant’s review Audit trail Closing date Password Reminders Shortcut list Users & Permission To Do list Import/Export Budgets Synchronize contacts Write Letters	Reports Report customization Memorized reports	Reimbursable expenses Sales tax Customize forms Discounts Pending sales Progress invoicing
Printing	Other Lists	Services
Print 1099s Print checks Print forms Print mailing labels	Ship via Sales reps Terms Customer messages Customer types Job types Vendor types	Online billing of customers Merchant account service Online banking Online bill payment Tax support Fax invoices

1099 support

• All vendor information in your QuickBooks desktop edition data is converted to a corresponding feature in QuickBooks Online. 
• In QuickBooks Online, there is no preference to turn off this feature.

Accountant’s review

• QuickBooks Online allows you to add your accountant as a user. 
• This lets your accountant access your QuickBooks Online company from anywhere with an internet connection, so there’s no need for an accountant’s review copy of the file to be sent out and synchronized later.

Accounts

• All accounts (except non-posting accounts) are converted from QuickBooks desktop edition to QuickBooks Online.
• Transactions in balance sheet accounts and transactions assigned to income or expense accounts are converted.  See the specific transaction type for details.
• For each account, the account number, type, name, description, and subaccount structure is converted.
• The bank account number (if any) and notes (if any) are not converted.
• QuickBooks Online has an additional level of account typing, called the “detail type.” 
• •  For example, expense accounts can have a number of detail types, such as Advertising, Supplies and Materials, Legal Fees, and so on. 
  • For accounts where the detail type is obvious (for example, Undeposited Funds), the conversion process assigns that detail type. 
  • For accounts where it isn’t clear what the detail type should be (the majority of accounts are like this), the conversion process assigns a generic detail type within the type, such as Other Miscellaneous Income.

Audit trail

• The audit trail QuickBooks desktop edition is not converted to QuickBooks Online. 
• QuickBooks Online has its own automatic Activity Log with a detailed audit trail of every transaction that is added or changed. 
• Activity logging is always “on” with no space constraints.
• To see the log, choose Company > Activity Log.  Open the audit trail for a transaction by clicking in the History column.

Bills and bill payments

• QuickBooks Online features Enter Bills/Pay Bills.
• All bills and bill payments in your QuickBooks desktop edition data file are converted to QuickBooks Online. The following information either isn’t converted or is “translated”:

Bills:

• Items on purchases.  QuickBooks Online doesn’t let you specify items on purchases, but the item information in your transactions is converted to the description of the expense line.

• Item receipts are converted as bills.  The Bill Received check box doesn’t convert.  QuickBooks Online has no items on bills for tracking items received.  The balance of your account remains the same.

  Bill Payments:

• The Discount Date and Address on checks are not converted. The address that was on the bill payment is replaced by the current address from the Vendor List.

Budgets

• Although QuickBooks Online has a similar budgets feature, your QuickBooks desktop edition budgets are not converted.

Classes

• All of the classes on your Class List are converted, and all transactions that have classes are converted with their class information intact.

Closing Date

• Your QuickBooks desktop edition closing date is converted along with the password if you set one.
• After conversion the Exceptions to Closing Date report will no longer show the exceptions that you had accumulated. Instead, new exceptions will be tracked beginning on the date that you convert your company file.

Credit card charges

• All credit card charges in your QuickBooks desktop edition data file are converted to QuickBooks Online. 
• If you used items on credit card purchases, they are converted as described in Items on purchases.
• Credit card credits are similarly converted.
• Bill payments made by credit card are converted like bill payments.

Credit memos and refunds

• All the credit memos and refund checks in your QuickBooks desktop edition data file are converted (with the same limitations as invoices) to credit memos and checks, respectively, in QuickBooks Online.

Custom fields on lists

• QuickBooks Online currently does not support custom fields on customers, vendors, employees, or items. 
• If you have custom fields in your QuickBooks desktop edition data file, that information is not converted to QuickBooks Online.

Customers and jobs

All of your customers in QuickBooks desktop edition are converted to QuickBooks Online.  Your jobs are converted to “sub-customers.”  However, not all of the customer and job information is converted.  See the chart below for conversion details.

Customer messages

• Any Customer Message you recorded on sales forms in your QuickBooks desktop edition file is maintained on the sales transactions in QuickBooks Online Plus. You can continue to assign Customer Messages on sales forms in QuickBooks Online.  However, when assigning Customer Messages to sales transactions, you will need to enter the message as opposed to selecting it from a predefined list.

Discounts

• Although a terms definition can specify the discount to be extended in the event of early payment, QuickBooks Online doesn’t automatically calculate discounts when payments are received.
• When converting your desktop edition data, discounts already given to customers for early payment of invoices are converted as credit memos, applied to the customer’s outstanding balance.
• Discounts taken from vendors for early payment of bills are converted as vendor credits, applied to the vendor’s outstanding balance.

Employees

All the employees on your QuickBooks desktop edition Employee List are converted to QuickBooks Online.  However, only the following information is retained:

• Mr./ Ms.
• First Name
• M.I.
• Last Name
• Address
• Print As
• Phone
• Social Security Number
• Email
• Hired
• Released

Payroll information is not converted.

Estimates

• Your QuickBooks desktop edition estimates are not converted to QuickBooks Online.
• QuickBooks Online’s budgets work a little differently.  Instead of turning an estimate into an invoice, you add data from an estimate onto an invoice in QuickBooks Online.  Also, you assign each estimate a status: either Pending, Accepted, Closed, or Rejected.

Fax invoices

• QuickBooks Online doesn’t include a feature to fax invoices.

Finance charges

• Your existing finance charge invoices are converted as invoices in QuickBooks Online with no data loss. 
• QuickBooks Online currently doesn’t have an automatic way to assess finance charges for late customer payments. You can run a report to see which customers are overdue and manually add finance charges that will appear on the customers’ next invoices.

The conversion process sets you up to use the following workaround:

1. Notice that if you use finance charges in QuickBooks desktop edition, after conversion, you will have a “product or service” (the QuickBooks Online equivalent of an item) called “Finance Charge.” It has the same rate and account used by your QuickBooks desktop edition finance charge setup.
2. Create an invoice using the finance charge item.
3. Based on the overdue report, manually enter the amount due for the late penalty charges.

Group items

• QuickBooks Online currently doesn’t have group items.  If you have group items in your QuickBooks desktop edition data file, they are not converted.
• For your transactions where group items exist, all components of the groups items are maintained in the transactions in QuickBooks Online in the following way:
• •  Each item of the group appears on a detail line when you view the transactions.
  • Zero-amount lines are at the start and end of where the group item was so you can see which items were part of the group.
  • The top line shows the group name, and the bottom line shows the group description.

Import/Export

• QuickBooks Online exports to QuickBooks desktop edition 2004 or later and to Microsoft Excel.
• QuickBooks Online doesn’t import from or export to other applications using IIF files.

Inactive elements on lists

• QuickBooks Online currently doesn’t let you mark list elements as “inactive.” 
• If you have accounts, customers, vendors, employees, and items marked as inactive in your QuickBooks desktop edition data file, they are converted to QuickBooks Online Plus as regular, “active” elements.
• If you need to remove elements from a list in QuickBooks Online, you can delete them with the option of restoring them at a later date. 
• All deleted list elements can be restored.

Inventory

QuickBooks Online tracks inventory, but inventory-specific data (such as the default purchase prices and sale prices on inventory items) are not converted.

Here’s how QuickBooks Online handles inventory transactions:

• New detail lines are created to represent the effect the purchase or sale made on the inventory asset account or the cost of goods sold (COGS) account. 
• On converted invoices, sales receipts, credit memos and on some bills, checks and credit card transactions that contained inventory items, in QuickBooks Online you’ll see two new detail lines after each inventory line that represent the inventory asset and COGS amounts. 
• For each inventory item used on a transaction, we created subitems:  “Inventory Asset” and “COGS;” the additional lines will use these items.
• These items contain the same description as their parent item, but have the inventory asset account and COGS account associated with them, respectively.

For example:

• This will cause the cash basis reports with COGS amount to be different for any unpaid or partially-paid transactions with inventory items on them.
• The cash basis amount for any fully paid inventory transactions or noninventory transactions will be the same.
• The accrual amount will be unchanged in accrual based reports.

Note: If you convert from QuickBooks desktop to QuickBooks Online directly in your desktop product, you may have the option to import inventory.

Invoices

• All invoices (except pending invoices) in your QuickBooks desktop edition data file are converted to invoices in QuickBooks Online.
• Because there are some features in QuickBooks desktop edition that aren’t available in QuickBooks Online Plus, the following invoice data is “translated” when it is converted:
• • PO No. is translated to Custom Field 1.
  • Sales Rep initials are translated to Custom Field 2.
  • Subtotals do not calculate, but have a note in the Memo field showing the subtotal item name and the subtotal amount.
  • Group items have zero amount start and end lines showing the group item name and description, respectively.
  • Sales tax lines are in the body of the invoice. If a group sales tax item is used, several lines will appear in the body of the invoice to represent and affect the appropriate accounts.
  • Reimbursable expenses get a special “reimbursable expense” item, which has the same expense account used in the expense.
  • Progress Invoices (invoices based on estimates) extra fields are not converted, including: Est Qty, Est Rate, Est Amt, Prior Qty, Prior Avg Qty, Prior Avg Rate, Rate, Prior Amt, Prior %, Curr %, and Total %.
  • Finance Charge invoices are converted as invoices with no data loss.
  • Inventory; see full description.

These things on invoices aren’t converted:

Items

• QuickBooks Online calls items “products and services,” and there is only one type.  Products and services have the following information:
• • Name
  • Description
  • Is Subitem
  • Rate
  • Account
  • Taxable
• Some types of your QuickBooks desktop edition items are converted to products and services (but only the name, description, rate, account, taxable, and subitem status). Other types are not converted at all.

Items on purchases

• QuickBooks Online currently doesn’t allow you to use items on purchase forms (checks, credit card entries, and so on).  See Items for a description of how items are converted. See inventory for a description of how inventory transactions are handled in QuickBooks Online Plus.
• When you convert from QuickBooks desktop edition to QuickBooks Online, you won’t retain quantity information about your items, but the accounting for items used in purchases remains intact.
• If you have items on checks or credit card entries, there’s still a detail line for the item.  It retains the account used by the item; the name, quantity, and rate of the item are put into the Memo field.

Journal entries

• All the journal entries in your QuickBooks desktop edition data are converted to journal entries in QuickBooks Online.
• The only piece of information that isn’t converted is a journal entry’s billable status; you can’t make a journal entry billable in QuickBooks Online.
• In rare instances, transactions (such as checks or invoices) in your QuickBooks desktop edition data file are converted into general journal transactions. This translation occurs only if QuickBooks Online identifies improper or missing information within the original transaction.  An example would be a check that uses an income account instead of a bank account as its source account.  These types of irregular transactions are generally not accepted in QuickBooks desktop edition or QuickBooks Online.  They may be the result of imported data from other applications, a condense action, or other irregular activity.

Layout customization, templates, and logo

• QuickBooks Online currently doesn’t have the same degree of customization available for invoices and other forms as the desktop edition does.
• You can customize some things (such as renaming fields, reordering columns, changing font size, and adding color), but you aren’t allowed to define different templates.
• None of the templates in your QuickBooks desktop edition data file are converted to QuickBooks Online, and your logo isn’t converted.  You can add your logo after conversion, however.

Make deposits

• All deposit transactions are converted intact to QuickBooks Online.
• Each detail line on a converted deposit will appear in the Payments section of the QuickBooks Online Deposits page.

Memorized reports

• QuickBooks Online allows you to memorize reports, but none of the reports you memorized in QuickBooks desktop edition are converted. 
• You need to recreate the reports in QuickBooks Online and memorize them again.

Memorized transactions

• Although QuickBooks Online does have a recurring template list that works in a similar way, your QuickBooks desktop edition memorized transaction list is not converted to QuickBooks Online.

Merchant account service

• QuickBooks Online has its own merchant service, which works similarly to the one in QuickBooks desktop edition.
• If you’re using the QuickBooks Merchant Service, you can transfer it for use with QuickBooks Online instead.  During conversion, the accounts you used for your merchant service and the transactions in them are converted (seeAccounts). However, if you are converting from QuickBooks desktop edition 2003 or later, the credit card information for individual customers is not transferred.
• To transfer your QuickBooks Merchant Service to QuickBooks Online, please contact support.

Online banking

• The online banking feature available with QuickBooks Online downloads bank and credit card transactions automatically.
• If you convert your QuickBooks desktop edition data file, the accounts you used for online banking and the transactions in them are converted (see Accounts), but you’ll need to set them up again for Online Banking from within QuickBooks Online.

Online bill payment

• QuickBooks Online currently doesn’t support online bill payment.
• If you convert your QuickBooks desktop edition data file, the account you used for online bill payment is converted (seeAccounts), but the payment service itself isn’t available in QuickBooks Online.
• Checks marked “To be Sent” are converted, but their online bill payment status is not converted.

Online billing of customers

• There are two components to billing customers online:
• • Sending invoices by email
  • Letting customers pay you online
• QuickBooks Online allows you to send invoices by e-mail, but currently doesn’t allow customers to pay you online.
• If your QuickBooks desktop edition data file has invoices to be sent by email, they are converted to QuickBooks Online but are not marked “To be sent.”

Other names

• QuickBooks Online currently doesn’t have an Other Names list.
• All of the “other” names in your QuickBooks desktop edition data file are converted to vendors in QuickBooks Online.

Password

• QuickBooks Online requires each user who has access to a company to provide a password when logging in.
• For security, if your QuickBooks desktop edition data file is password-protected, you’ll be asked to provide the administrative password for QuickBooks desktop edition the first time you access your converted company in QuickBooks Online.  See Users & Permissions.

Payment methods

• All payment methods in your Payment Method List are converted, and all transactions that have payment methods are converted with their payment method intact.
• Although you can store a preferred payment method for each customer in QuickBooks Online, that information is not converted.

Payroll

• If you’re currently using another QuickBooks payroll service (such as QuickBooks Assisted Payroll, QuickBooks Enhanced Payroll Plus, or QuickBooks Standard Payroll), you can switch to the QuickBooks Online Payroll service to manage your payroll.
• Don’t set up QuickBooks Online Payroll until after you convert your desktop data to QuickBooks Online. You’ll need to fill out an interview to set up employee deductions, tax information, and so on before you’ll be ready to create paychecks.

Here are more details about how your QuickBooks desktop edition payroll data is converted:

• Transactions and payroll accounts are converted so your books will balance, but details behind the transactions (such as payroll item breakdown) are not converted.
• Paychecks and liability payments are converted as checks.
• Liability refunds, adjustment transactions, and opening balance transactions that affect accounts are converted to journal entries.
• Basic information about employees is converted, but their payroll information is not converted.

Payroll items

• The payroll items in your QuickBooks desktop edition data file are not converted to QuickBooks Online.

Pending sales

• QuickBooks Online currently doesn’t have a way to mark a sale as pending.
• No pending transactions from your QuickBooks desktop edition data file are converted to QuickBooks Online.

Price levels

• QuickBooks Online currently doesn’t have a way for you to automatically adjust prices of items (which are called “products and services” in QuickBooks Online).
• If you have price levels defined in your QuickBooks desktop edition data file, they are not converted to QuickBooks Online.

Print checks

• QuickBooks Online prints checks (as well as bill payments and refunds), but currently only single-sheet voucher checks from Intuit are guaranteed to work.
• If your QuickBooks desktop edition data file has checks, bill payments, or refunds marked “To be printed,” they are converted and are still considered “To be printed” in QuickBooks Online.

Print forms

• QuickBooks Online currently doesn’t print on preprinted sales forms from Intuit.

Print mailing labels

• QuickBooks Online currently doesn’t print mailing labels. 
• You can create a report of customer, vendor, or employee addresses, copy the report to Excel, and use the data to print mailing labels from Excel.

Progress invoices

• QuickBooks Online currently doesn’t have a way to turn an estimate into a series of invoices as a project progresses.
• Any progress invoices in your QuickBooks desktop edition data file are converted to invoices. However, all the extra fields and data in them are not converted, including:
• • Estimate Qty
  • Estimate Rate
  • Estimate Amount
  • Prior Quantity
  • Prior Average Quantity
  • Prior Average Rate
  • Prior Amount
  • Prior %
  • Curr %
  • Total %

Purchase orders

• If you have purchase orders in your QuickBooks desktop edition data file, they are not converted to QuickBooks Online.
• QuickBooks Online does have a purchase orders feature to help you track what you have ordered and what you have already received from vendors.

Receive items

• QuickBooks Online doesn’t let you track items on purchases. 
• All the ways you can receive items in QuickBooks desktop edition (Receive Item & Enter Bill, Receive Item, and Enter Bill for Received Items) are converted as bills. See bills and bill payments for details.

Receive payments

• Payments received from customers in your QuickBooks desktop edition data file are all converted to payments in QuickBooks Online.
• However, discounts are converted to Credit Memos and linked to the payment.

Reconcile

• QuickBooks Online allows you to reconcile bank and credit card accounts, just like QuickBooks desktop edition.
• Even if you’re in the middle of reconciling in QuickBooks desktop edition, the reconciled status of your transactions remains the same when you convert to QuickBooks Online, so you can finish reconciling in QuickBooks Online.
• Your past reconcilation reports are not converted to QuickBooks Online.

Reimbursable expenses

• QuickBooks Online has “billable expenses,” which are similar to reimbursable expenses in QuickBooks desktop edition. In QuickBooks desktop edition, you mark a purchase as reimbursable and assign it to the appropriate customer. When you create the invoice, you can refer to that reimbursable expense and add it to the invoice. At the invoice creation time, you have the option to add a markup. However, in QuickBooks Online, you specify the markup percentage when creating the purchase instead of when creating an invoice.
• Reimbursable expenses that have not yet been billed in QuickBooks desktop edition will be converted as billable expenses in QuickBooks Online.  The default markup percentage will be set to correspond to the preference for markup percent in QuickBooks desktop edition.  Reimbursable items on purchases will not be converted as billable since QuickBooks Online doesn’t support reimbursable items.
• If you have reimbursable expenses on existing invoices in your QuickBooks desktop edition data file, those lines will continue to exist on the converted invoices with the same account and amount.
• If you use time tracking, your reimbursable time will be similarly converted.

Registers

• You can add and edit transactions from within QuickBooks Online registers.
• All the transactions converted from your QuickBooks desktop edition data file will be included in your QuickBooks Online registers.

Reminders

• QuickBooks Online puts an alert on your home page when you have important tasks such as things to print or if it’s time to create invoices. 
• QuickBooks Online currently doesn’t let you customize which tasks it should remind you about and when.

Reports

• QuickBooks Online doesn’t have all the reports that QuickBooks desktop edition does, and some of the reports are slightly different.
• Although your Accrual Basis reports will match in both products, your Cash Basis reports may not match. This is because cash basis calculations are somewhat subjective, and there are several differences in how the two products calculate what is considered paid.
• These differences are limited to what is displayed on reports; your actual account balances will always match exactly after conversion.
• For example, transactions using inventory items affect COGS and Inventory Asset accounts differently in the two products. Any unpaid or partially paid transactions using an inventory item that affects the COGS account will result in differences in the Cash Basis reports. Fully paid transactions will not be affected. The differences are:
• • In QuickBooks desktop edition, every inventory item on a transaction represents three accounts and three amounts: Income, Inventory Asset, and COGS. One line in the transaction represents three lines, as shown in the Journal Report for the transaction. As Income starts to get paid off by payments, a proportional amount of the payment is included to the COGS lines. This affects the cash basis reports.
  • QuickBooks Online treats all the lines as separate, so the COGS line is fully paid by the asset line when the invoice is saved.
  • Both products treat the asset account the same way (including the way payments are made to it).
• Another example is the use of negative lines on invoices. Suppose you have a service income line of $1000 and a discount of $ -100 and no payments:
• • In QuickBooks Online, your cash basis P&L report will show $100 of income and $ -100 of discount.
  • In QuickBooks desktop edition, no portion of an unpaid invoice shows in any cash basis P&L report.
  • Similarly, as payments are received:
  • • QuickBooks desktop edition prorates the amount of the discount that shows in the P&L.
    • QuickBooks Online continues to show the entire amount.
  • Your accrual reports are unaffected by this change.

Report customization

• QuickBooks Online doesn’t have all the report customization options that QuickBooks desktop edition does. 
• For example, QuickBooks desktop edition allows you to sort by a specific column in either ascending or descending order, and QuickBooks Online doesn’t have these abilities. 
• QuickBooks Online does allow extensive filtering and supports exporting a report to Excel to achieve most of the same formatting.

Sales receipts

• Sales receipts in your QuickBooks desktop edition data file are converted to sales receipts in QuickBooks Online. 
• They follow the same rules for conversion as invoices.

Sales rep

• Any Sales rep names or initials you recorded in transactions in your QuickBooks desktop edition file are maintained in the transactions in QuickBooks Online. 
• You can continue to assign sales rep information on sales transactions in QuickBooks Online and filter reports by sales rep as needed. 
• However, when assigning sales reps to sales transactions, you’ll need to enter the name as opposed to selecting it from a predefined list.

Sales tax

• QuickBooks Online supports a single sales tax rate and account on invoices. 
• QuickBooks Online currently doesn’t have sales tax items that let you specify different agencies and multiple rates.
• If you need to pay multiple sales tax agencies and want to use QuickBooks Online, you can:
• • Change which account is associated with sales tax when you create invoices.
  • Change the sales tax rate when you create invoices.
  • Make journal entries in your sales tax accounts to track your liabilities, and use Write Check to pay your sales tax.
• If you have sales tax on existing invoices in your QuickBooks desktop edition data file, the converted invoices in QuickBooks Online have the converted sales tax item (which has no sales tax agency information) and amount. SeeItems.
• If you used a sales tax group item, the individual sales tax items are converted as items on your invoice.  See group items.
• The three-character Tax Codes that can be associated with items aren’t supported in QuickBooks Online.

Ship Via

• Any Ship Via information you recorded on transactions in your QuickBooks desktop edition file is maintained on the transactions in QuickBooks Online. 
• You can continue to assign shipping information on transactions in QuickBooks Online, and continue to filter reports by Ship Via as needed.
• However, when recording Ship Via information on transactions, you’ll need to enter the shipping method as opposed to selecting from a predefined list.

Shortcut list

• Your Shortcut list and icon bar settings from QuickBooks desktop edition are not converted to QuickBooks Online. 

Statements and Statement Charges

• Statements work the same in QuickBooks Online as they do in QuickBooks desktop edition.
• Because statements are simply summaries of customer activity within a specified date range, they can be similarly created in QuickBooks Online.
• Statement Charges (sales or credits that were entered directly in an A/R register) are converted into invoices.  In QuickBooks Online, you can’t edit data directly in registers.

Synchronize contacts

• QuickBooks Online currently does not have a way to synchronize your contacts with other data sources.

Tax support

• QuickBooks Online currently doesn’t export information to TurboTax or other tax preparation programs.
• It also doesn’t have tax line items assigned to accounts or tax reports.
• The tax line assignments for your QuickBooks desktop edition accounts are not preserved when the accounts are converted to QuickBooks Online.  However, QuickBooks Online has an additional level of account types, called “detail types.”  They may help you make tax line assignments to accounts when tax support is available.

Terms

• QuickBooks Online has a terms feature that is very similar to the terms feature in QuickBooks desktop edition. The terms automatically calculate the due date from the transaction date.
• QuickBooks Online doesn’t have an associated feature to assess finance charges associated with the terms you assign.  Also, discounts for early payments can be specified in terms, but the discount amount isn’t automatically calculated.  For example, if a customer pays early enough to qualify for a discount; you’ll need to edit the invoice yourself to add the discount.
• Terms are imported without change with the following additional exceptions:
• • Standard terms are called Fixed Number of Days terms in QuickBooks Online.
  • In QuickBooks desktop edition, a job can’t have its own terms; it inherits its terms from its parent customer.  In QuickBooks Online, the equivalent to a job (a “sub-customer”) can have terms, so you can edit the terms later to make them different from those of the parent customer.
• The Terms List in every QuickBooks Online company contains several default terms.  If terms with the same names didn’t already exist in your desktop edition company, these default terms are included to your Terms List.

Time tracking

• QuickBooks Online has a time tracking feature that’s very similar to QuickBooks desktop edition.
• All the Single Activities and Weekly Activities in your QuickBooks desktop edition data file are converted to Single Activity Time Sheets and Weekly Activity Time Sheets, respectively.

Transfer funds

• All the transfers in your QuickBooks desktop edition data file are converted to transfers in QuickBooks Online.

Type: customer, vendor, job

• QuickBooks Online currently doesn’t have a way to categorize customers, vendors, or jobs with types the way you can with QuickBooks desktop edition.
• If you have types in your QuickBooks desktop edition data file, the lists of types aren’t converted to QuickBooks Online.  Also, when customers, vendors, and jobs are converted, their type is not converted.

To Do list

• Your QuickBooks desktop edition To Do notes aren’t converted to QuickBooks Online. 
• In QuickBooks Online, you can define Tasks or Things To Do notes that appear on the Home page.

Users & permissions

• If you have multiple QuickBooks desktop edition users, the users’ names are not converted to QuickBooks Online.
• You can recreate these users in QuickBooks Online. 
• QuickBooks Online has access permissions that limit the user’s ability to see and use different parts of the application.
• The access permissions in QuickBooks Online are similar to QuickBooks desktop edition, but they don’t allow you to control activity at the level of transactions.

Vendors

• All the vendors in your QuickBooks desktop edition data file are converted to QuickBooks Online.  However, not all of the information about vendors is converted.

Write checks

• All checks in your QuickBooks desktop edition data file are converted to checks in QuickBooks Online.
• If you used items on checks, they’re converted to text in the Description field with the appropriate expense accounts, as explained in Items on purchases.

Write letters

• QuickBooks Online currently doesn’t have an automated way to use your data to generate customized letters.

• QuickBooks for Mac is generally best for a business with 1-10 employees.
• If you have advanced inventory needs, QuickBooks for Mac is probably not for you.

Converting your company file

Features

• No Accountant’s Copy. You can share your QuickBooks for Mac file with your accountant, but you won’t be able to continue work in it. To find out how to do this, search for “roundtrip” in online Help.
• Online payroll. QuickBooks for Mac exchanges data with the online QuickBooks Payroll for Mac service. Payroll is not part of QuickBooks for Mac as it is on Windows.
• Limited 3rd party app integration. Any applications that rely on the QuickBooks SDK, WebConnector, or App Center to access QuickBooks data will not integrate with QuickBooks for Mac.
• Basic online banking. QuickBooks for Mac offers online banking statement downloads using DirectConnect or WebConnect. However, transactions can only be added to the account register one at a time, and not as many financial institutions support QuickBooks for Mac. Full list
• Online Bill Pay
• Price levels. Price levels make it easy to change the prices of many items at once, for example to discount all your items during a sale.
• Reports. QuickBooks for Windows has more reports than QuickBooks for Mac.
• Premier and Enterprise versions. There’s only one version of QuickBooks for Mac.
• Inventory. QuickBooks for Mac does not have units of measure or assembly items.
• Multicurrency. QuickBooks for Mac does not support multicurrency.