It is important to ensure that people who have access to and are responsible for your financial information have defined roles and have access to only areas that they need. QuickBooks Enterprise Solutions allows you to setup detailed roles for each of your users to limit what they can and cannot do. Along with these roles, however, separation of duties is key to help reduce theft and fraud.
Some of the simplest segregation is ensuring that the person who enters bills is not the same person who actually pays them. A common way to steal from a company is to either create fake vendors, or use family members as vendors and create fake bills/payments. Having one person who enters bills and one person who pays bills limits the possibility of this happening. All payments should also be reviewed by the business owner or someone who is familiar with the business. Question any unusual payments or new bills immediately.
Implementing a ‘checks and balance’ system is the first step to protecting your company from fraud, as well as ensuring accurate financial information.
